Most CMS include Web-based publishing, format management, revision control (version control), indexing, search, and retrieval. The CMS increments the version number when new updates are added to an already-existing file. A CMS may serve as a central repository containing documents, movies, pictures, phone numbers, scientific data. CMSs can be used for storing, controlling, revising, semantically enriching and publishing documentation.
Enterprise Content Management
An Enterprise Content Management System (ECM) organizes documents, contacts and records related to the processes of a commercial organization.
It structures the enterprise's information content and file formats, manages locations, streamlines access by eliminating bottlenecks and optimizes security and integrity.
The core function and use of content management systems is to present information on websites. CMS features vary widely from system to system. Simple systems showcase a handful of features, while other releases, notably enterprise systems, offer more complex and powerful functions.
Web Content Management System
A web content management system (web CMS) is a bundled or stand-alone application to create, manage, store and deploy content on Web pages. Web content includes text and embedded graphics, photos, video, audio, and code (e.g., for applications) that displays content or interacts with the user. A web CMS may catalog and index content, select or assemble content at runtime, or deliver content to specific visitors in a requested way, such as other languages. Web CMSs usually allow client control over HTML-based content, files, documents, and web hosting plans based on the system depth and the niche it serves.
Component Content Management System
A (CCMS) specializes in the creation of documents from component parts. For example, a CCMS that uses DITA XML enables users to assemble individual component topics into a map (document) structure. These components can be reused (rather than copied and pasted) within another document or across multiple documents. This ensures that content is consistent across the entire documentation set. In addition it is not suitable for large organizations because large organizations may or may not make their own CMS
Distinguishing between the basic concepts of user and content, the Content Management System (CMS) has two elements:
- Content Management Application (CMA) is the front-end user interface that allows a user, even with limited expertise, to add, modify and remove content from a Web site without the intervention of a Webmaster.
- Content Delivery Application (CDA) compiles that information and updates the Web site.
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